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Title
Text copied to clipboard!Executive Assistant for CEO
Description
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We are looking for an experienced and highly organized Executive Assistant for CEO to provide comprehensive administrative and operational support to our Chief Executive Officer. In this pivotal role, you will serve as a trusted partner to the CEO, managing complex schedules, coordinating meetings, handling confidential information, and facilitating communication across the organization. The ideal candidate is proactive, detail-oriented, and possesses exceptional communication and problem-solving skills. You will be responsible for anticipating the needs of the CEO, ensuring their time is optimized, and enabling them to focus on strategic priorities. Key duties include managing calendars, arranging travel, preparing reports and presentations, and acting as a liaison between the CEO and internal/external stakeholders. You must be able to thrive in a fast-paced environment, adapt to changing priorities, and maintain the highest level of professionalism and discretion. This role requires a strong sense of initiative, the ability to work independently, and a commitment to excellence. If you are passionate about supporting executive leadership and contributing to the success of a dynamic organization, we encourage you to apply.
Responsibilities
Text copied to clipboard!- Manage and coordinate the CEO’s calendar, appointments, and meetings.
- Arrange complex domestic and international travel itineraries.
- Prepare, review, and edit correspondence, reports, and presentations.
- Act as a liaison between the CEO and internal/external stakeholders.
- Handle confidential information with discretion and professionalism.
- Assist with project management and follow up on action items.
- Organize and prioritize incoming communications and requests.
- Support the CEO in board meetings, including agenda preparation and minutes.
- Coordinate logistics for events, conferences, and speaking engagements.
- Conduct research and compile data to support decision-making.
- Anticipate the needs of the CEO and proactively address issues.
- Manage expense reports and other administrative tasks as required.
Requirements
Text copied to clipboard!- Bachelor’s degree or equivalent experience.
- 5+ years of experience as an executive assistant or similar role.
- Exceptional organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Strong proficiency with Microsoft Office Suite and collaboration tools.
- Ability to handle sensitive information with confidentiality.
- Proactive, resourceful, and able to work independently.
- Strong attention to detail and accuracy.
- Ability to multitask and adapt to changing priorities.
- Professional demeanor and strong interpersonal skills.
- Experience supporting C-level executives preferred.
- Flexibility to work outside standard business hours as needed.
Potential interview questions
Text copied to clipboard!- What experience do you have supporting C-level executives?
- How do you prioritize tasks when managing multiple deadlines?
- Describe a time you handled confidential information.
- What tools do you use for calendar and travel management?
- How do you handle last-minute changes to schedules?
- Can you provide an example of anticipating an executive’s needs?
- Describe your experience preparing reports and presentations.
- How do you ensure effective communication between executives and teams?
- What is your approach to managing sensitive or urgent requests?
- Are you comfortable working outside regular business hours if required?
